Thank you for Subscribing to Business Management Review Weekly Brief
I agree We use cookies on this website to enhance your user experience. By clicking any link on this page you are giving your consent for us to set cookies. More info
Thank you for Subscribing to Business Management Review Weekly Brief
By
Business Management Review | Monday, November 21, 2022
Procurement is the main business function surrounding various activities for an organization to obtain goods and services.
Fremont, CA: Behind the curtain for countless years, procurement has been vital in successfully executing business operations. Recent disruptive events have highlighted the significance of this function, giving it a more prominent seat at the table.
In light of this, Procurement Magazine summarizes what procurement is, the types of procurement, the phases of procurement, and the main components of procurement.
Stay ahead of the industry with exclusive feature stories on the top companies, expert insights and the latest news delivered straight to your inbox. Subscribe today.
What is procurement?
Procurement is the main business function surrounding various activities for an organization to obtain goods and services. Procurement aims to acquire competitive costs for supplies, delivering the most value.
Not all organizations define procurement the same. For example, some define the function encompassing a range of activities, from sourcing suppliers to upgrading payment terms. In contrast, others are more narrow with activities like issuing purchase orders and making payments.
Procurement helps organizations find dependable suppliers with competitive prices and services that meet their needs. “Reducing cost is one major aspect of improving your procurement processes. But it’s also essential to identify suppliers that give the quality of goods and services that the company requires and have the capacity to deliver surely and a track record of doing so.”
What are the types of procurement?
Procurement can be categorized in multiple ways, initiating with goods procurement and services procurement, which can be both direct and indirect.
• Goods procurement: Generally refers to procuring physical items. Organizations need good supply chain management practices to be effective with goods procurement. (It can be both direct and indirect).
• Services procurement: This type of procurement is commonly for people-based services like contractors, contingent labor, law firms etc. (It can be both direct and indirect.)
• Direct procurement refers to the procurement of anything utilized to produce an end product (i.e., for producing raw materials and components).
• Indirect procurement: This is usually the procurement of essential items for daily operations (i.e., office supplies, advertising, furniture)
Core components of procurement to function?
• People: Responsible for initiating and authorizing each step of the procurement processes in addition to accounts payable and requesting goods and services. “The number of people intricated often depends on the value of the goods and services.”
• Process: An effective process is key to keeping costs low and ensuring supplies arrive when needed. “A well-designed and methodical process help to encourage accuracy and timeliness as every person involved knows absolutely what they need to achieve and how long they have to finish the tasks.”
• Paperwork: Maintaining a record of each stage of the procurement process that is smoothly accessible is also vital. Records act as a database of knowledge about payment terms and supplier performance so businesses can ensure that their procurement process is efficient. “Speaking of an audit or a dispute, a business must be smoothly able to track the paper or electronic trail through each stage of the procurement process.”
More in News